Pharmaceutical trade compliance,
without manual supplier risk chaos.
Screen suppliers, manufacturers, exporters, logistics providers, directors, and beneficial owners against sanctions, PEP, watchlist, debarment, jurisdiction, and ownership-risk signals — then package the review into an audit-ready case.
Built for compliance teams handling supplier onboarding, import reviews, and pharmaceutical supply-chain risk.
The operational problem
Manual supplier review creates inconsistent decisions and weak audit trails.
Pharmaceutical importers often collect supplier documents manually, check manufacturer names across different sources, review ownership risk separately, and store evidence in spreadsheets or email threads. This creates inconsistent decisions, weak audit trails, and slow supplier onboarding.
Fragmented document collection
Required import documents arrive from different parties at different times. There is no single place to track completeness or attach them to a screening case.
Inconsistent entity checks
Supplier names, manufacturer identities, and beneficial owners are checked inconsistently — or not at all — because the process is manual and there is no structured workflow.
No audit-ready output
When regulators or internal auditors ask what was checked, when, and by whom, the answer is usually buried in email threads and spreadsheet notes.
Screening coverage
What Verifex checks in a pharmaceutical trade case
Every party in the supply chain is a potential risk surface. Verifex screens each one through structured checks and preserves the results as audit evidence.
Supplier and manufacturer names
Screen every counterparty name against sanctions, PEP, watchlist, and debarment sources before contracts or purchase orders are approved.
Exporters, distributors, and logistics providers
Identify all parties in the shipment chain and run each one through the same screening workflow.
Directors and beneficial owners
Trace corporate ownership to identify directors and UBOs, then screen them against PEP and watchlist signals.
Sanctions, PEP, and watchlist exposure
Check every screened party against OFAC, EU, UN, UK, and other configured sanctions and PEP sources.
Debarment and high-risk jurisdiction signals
Flag parties appearing on public debarment lists such as World Bank Debarred and identify high-risk origin or destination jurisdictions.
Uploaded document completeness and evidence trail
Track which required import documents have been uploaded, which are missing, and attach them to the audit case.
Data model
Screening data the workflow can connect
The trade case workflow is designed to support multiple evidence layers. Available sources are active today. Planned sources are on the integration roadmap pending customer validation.
Core screening
AvailableVerifex sanctions, watchlist, and PEP screening against 49+ global sources including OFAC, EU, UN, UK, and more.
Customer-uploaded documents
AvailableInvoices, contracts, certificates, import permits, and other trade documents uploaded and attached to the case.
Public debarment sources
AvailableWorld Bank Debarred and other public debarment registries as configured sources.
Manual evidence links
AvailableReviewers can attach URLs to public registries, regulatory databases, or other external evidence sources.
Public regulatory evidence
PlannedPublic registry and regulatory evidence sources where legally and technically appropriate. Can be attached as manual evidence or configured source.
Licensed PEP, adverse media, and ownership data
PlannedLicensed third-party providers for enhanced PEP coverage, adverse media, and corporate registry data. Available as configured source after customer validation.
Import document checklist
Customer-uploaded documents, tracked in the case.
Verifex does not determine whether a pharmaceutical product is legally approved for import. It helps teams organize documents, extract entities, screen counterparties, and preserve evidence for internal compliance review.
Documents are uploaded by the compliance team, attached to the trade case, and tracked as part of the audit evidence log. Missing documents are flagged. Status is recorded at each review checkpoint.
Document checklist
trade case- Sales contract
- Commercial invoice
- Certificate of origin
- Certificate of analysis
- GMP certificate
- Product registration proof
- Import permit
- Packing list
- Bill of lading or airway bill
- Cold-chain / temperature records (where required)
- Special permits for controlled, potent, toxic, or restricted substances (where applicable)
Workflow
Five steps from supplier contact to audit-ready report.
The workflow supports document-first operations. You do not need a licensed pharma database to start. Core screening and customer-uploaded documents are sufficient for Phase 1.
01
Create a trade case
Start with the importer, supplier, manufacturer, product name, country of origin, and available documents.
02
Extract entities from documents
Capture company names, directors, owners, manufacturers, shipment parties, invoice numbers, batch numbers, and dates.
03
Screen every party
Run suppliers, manufacturers, distributors, logistics providers, directors, and beneficial owners through Verifex screening.
04
Attach public or licensed evidence
Link registry records, debarment data, GMP/GDP evidence, adverse media, or corporate ownership data where available.
05
Generate audit report
Export a structured PDF/JSON report with source links, timestamps, risk results, reviewer notes, and final internal decision.
Risk output
Structured results, not a black-box score.
Each trade case produces a structured risk output showing what was checked, what was found, what is missing, and what requires internal manual review. The final decision always remains with the responsible compliance team.
The example below is illustrative. It shows a realistic output structure — not a guarantee of any specific result.
Example risk output
Illustrative only — not a guarantee of result
Internal manual review required. Final decision with responsible compliance team.
API reference
Trade case API endpoints
The pharma trade screening API follows the same REST conventions as the core Verifex screening API. All endpoints require an API key.
Endpoints
/v1/trade/pharma/cases
Create a new trade case
/v1/trade/pharma/cases/:id/entities
Add screened entities to a case
/v1/trade/pharma/cases/:id/documents
Upload or attach a document
/v1/trade/pharma/cases/:id/screen
Run screening on all case entities
/v1/trade/pharma/cases/:id
Retrieve case details and status
/v1/trade/pharma/cases/:id/report
Export structured audit report
Request body
POST /v1/trade/pharma/cases{
"importer": {
"name": "ABC Pharma MMC",
"country": "AZ"
},
"supplier": {
"name": "Example Medical Trading GmbH",
"country": "DE"
},
"manufacturer": {
"name": "Example Laboratories GmbH",
"country": "DE"
},
"product": {
"name": "Example Medicine 500mg",
"activeIngredient": "Example Ingredient",
"dosageForm": "tablet",
"batchNumber": "B-2026-041"
},
"documents": [
"commercial_invoice",
"certificate_of_origin",
"certificate_of_analysis",
"gmp_certificate"
]
}Response
manual_review_required{
"caseId": "pharma_case_01J...",
"status": "manual_review_required",
"riskLevel": "medium",
"screening": {
"supplier": {
"sanctions": "clear",
"pep": "clear",
"watchlist": "clear"
},
"manufacturer": {
"sanctions": "clear",
"registryEvidence": "needs_manual_review"
},
"beneficialOwners": [
{
"name": "Example Owner",
"pep": "possible_match",
"decision": "manual_review_required"
}
]
},
"documents": {
"commercial_invoice": "uploaded",
"certificate_of_origin": "uploaded",
"certificate_of_analysis": "uploaded",
"gmp_certificate": "missing"
},
"audit": {
"reportAvailable": true,
"evidenceLogEntries": 8
}
}Compliance disclaimer
Verifex does not approve, register, certify, test, inspect, or authorize pharmaceutical products. Verifex is a data and technology layer that helps compliance teams screen counterparties, ownership structures, risk signals, and supporting documents. Final regulatory, legal, import, medical, and commercial decisions remain with the responsible company, regulator, customs authority, qualified professional, or legal advisor.