Compliance Guide
Sanctions Screening Evidence
How to preserve structured screening evidence for audit — from first query to exportable decision record.
Why evidence matters
Regulators and auditors do not ask "Did you screen?" They ask "What was checked, which list version was active, and why did you clear this entity?" Verifex Evidence Capsule preserves all of this automatically — so your team can answer with structured data, not memory.
Evidence checklist
- Store request_id from every screening response in your case management system
- Capture evidence_capsule_id and evidence_capsule_url for audit retrieval
- Log the algorithm_version (e.g., verifex-v5.1) to reconstruct decision logic later
- Record list versions checked at the time of screening — they change over time
- Preserve the full match rationale including confidence score, match type, and source severity
- Document reviewer action (clear, review, escalate) with timestamp and user ID
- Export Evidence Capsules quarterly for external audit review
- Retain records per your plan limit: Free/Starter 30d, Growth 60d, Pro 90d, Enterprise 365d
Compliance caveat: Evidence Capsules are decision-support records. They preserve screening context to support audit review but do not guarantee regulatory outcomes, certify counterparties, or replace a regulated business's risk-based compliance program.